Hospitals and medical centers operate in complex, highly regulated environments where safety, privacy, and operational efficiency are non-negotiable. Managing visitors including patient attendants, vendors, contractors, and staff requires more than manual logs.

Splan Visitor Management delivers a comprehensive Hospital Visitor Management System designed to enhance security, ensure regulatory adherence, and streamline operations across healthcare facilities while also supporting emerging hospital safety mandates such as California AB 2975.

Overview

Healthcare organizations face unique visitor management challenges, including:

• Patient lookup and validation

• HIPAA compliance and privacy controls

• Visitor screening and background checks

• Integration with Electronic Health Record (EHR) systems

• Increasing security threats at hospital entry points

Splan’s Healthcare Visitor Management solution is purpose-built to address these requirements while providing centralized visibility, control, and accountability across hospital campuses.

The solution simplifies visitor check-in and check-out, automates compliance enforcement, and integrates seamlessly with clinical and security systems enabling healthcare teams to focus on patient care rather than administrative overhead

Security and Regulatory Compliance in Healthcare

Splan strengthens hospital risk management through controlled access, rule-based approval workflows, and comprehensive visitor validation. Security policies are enforced consistently across facilities, supporting both internal governance standards and external healthcare regulations.

Key compliance and security capabilities include:

• HIPAA-aligned visitor data handling

• Patient information masking for VIP and confidential patients

• Visitor watchlists and background checks

• Audit-ready visitor records and reports

• Integration with hospital security infrastructure

As hospital violence incidents continue to rise nationwide, visitor management is no longer just an operational function; it is a core safety control.

AB 2975: Weapon Detection and Hospital Entry Security

Understanding AB 2975 Compliance

AB 2975 is a California healthcare safety mandate requiring hospitals to implement Weapon Detection Systems at hospital entry points. The legislation was introduced to reduce workplace violence and improve safety for patients, staff, and visitors.

Manual security checks and traditional sign-in processes are no longer sufficient to meet modern hospital safety requirements.

Why AB 2975 Matters for Hospitals

Hospitals face increasing risks from:

• Workplace violence

• Unauthorized access

• Concealed weapons entering facilities

Failure to comply with AB 2975 may expose hospitals to:

• Safety incidents

• Regulatory scrutiny

• Legal and reputational risk

Weapon detection is now a critical extension of hospital visitor management, not a separate security function.

AB 2975 + Hospital Visitor Management with Splan

Splan supports AB 2975 compliance by integrating a non-intrusive Weapon Detection System directly into hospital visitor entry workflows.

With Splan, hospitals can:

• Detect concealed weapons at entry points

• Digitally capture visitor identity

• Enforce access control policies

• Trigger real-time security alerts

• Maintain audit-ready compliance records

Weapon screening occurs without disrupting hospital operations, ensuring safety without compromising patient experience.

Key Capabilities of Splan Hospital Visitor Management

Visitor Check-In and Check-Out

Splan digitally manages visitor entry and exit, maintaining accurate, real-time records of visitor movements to support security monitoring and accountability.

Background Checks and Watchlists

The system performs background checks and screens visitors against watchlists to identify potential risks, helping prevent unauthorized or unsafe access.

EPIC and CERNER HL7 Integration

Splan integrates with leading Electronic Health Record systems such as EPIC and CERNER using HL7 interfaces, enabling patient lookup, visit validation, and healthcare-specific workflow automation.

Emergency Alert Notifications

In emergency situations, Splan sends immediate alerts to designated staff, enabling rapid response and improved visitor safety across the facility.

Automated Attendant and Self-Service Kiosks

Self-service kiosks and automated attendants streamline initial visitor interactions, reduce front-desk congestion, and improve overall visitor experience.

Visiting Hours Enforcement

The system enforces hospital-defined visiting hours with automated synchronization, while supporting approved exceptions such as hospice care or special patient requirements.

Visitors per Patient Compliance

Splan enforces visitor limits per patient based on hospital policies, legal requirements, or special conditions, including support for VIP patients.

Departmental Labels and Routing

Custom labels and color-coded badges enable easy visitor identification and routing across departments, clinics, and service areas.

Integration with PACS and Access Control Systems

RFID-enabled badges and PACS integration support secure access control and real-time tracking within hospital environments.

Visitor Messaging via Email and SMS

Splan enables secure communication with visitors through email and SMS, providing notifications, instructions, and real-time updates throughout the visit lifecycle.

Key Benefits for Healthcare Organizations

• Enhanced Patient Safety through controlled access, screening, and weapon detection

• Operational Efficiency with automated check-in, approvals, and records

• Regulatory Adherence with HIPAA-aligned processes and audit trails

• mproved Emergency Response through real-time alerts and mustering

• Accurate Data and Reporting for compliance and operational insights

• Seamless System Integration with clinical, security, and access control systems

Why Healthcare Organizations Choose Splan?

Healthcare providers select Splan Visitor Management for its ability to address complex hospital requirements while remaining scalable and easy to deploy. The solution supports:

• Enterprise-grade security and reliability

• Centralized management across hospital campuses

• Customizable workflows for diverse visitor types

• Integrated visitor management and weapon detection

• Scalable architecture for future safety regulations

Conclusion

Hospital visitor management is a critical pillar of healthcare safety, compliance, and operational efficiency. Regulations such as AB 2975 underscore the need for modern, integrated security solutions that go beyond manual processes.

Splan Visitor Management provides a secure, compliant, and scalable Hospital Visitor Management System combining visitor control, healthcare-specific integrations, and weapon detection readiness to protect patients, staff, and facilities.

By unifying visitor management and entry security, Splan enables hospitals to meet today’s regulatory demands while preparing for future challenges.