visitor management
Managing contractors on scale can be quite complex and carry many risks along the way. Contract Lifecycle Management will allow organizations to automate the onboarding of vendors, assure compliance, & manage access through every stage of a contactor lifecycle (From onboarding through to offboarding).
Traditional methods of tracking vendors/contractors (e.g. manual logs, disparate systems) have created challenges with delays & security flaws. Contract Lifecycle Management software provides a way to streamline & improve vendor/contractor management by integrating with physical identity and access management (PIAM) solutions and visitor management systems; this results in secure & compliant operations.
What is Contract Lifecycle Management?
The Contract Lifecycle Management process entails managing contractors and vendors through each stage of the lifecycle from onboarding and verifying them, to controlling their access, through to offboarding.
Using this, organizations can automate their workflow, enforce vendor access compliance, and track activity in real-time. By integrating with a contractor access management system and vendor management system, organizations can centralize management of access, identity and compliance.
Key Features
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Total Contract Life Cycle Management Software
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Pre-Registration Document Upload and Verification
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Automated Compliance Checks/Watch List Screening
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Batch Onboarding of Large Contractor Teams
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Contractor Access Management System - Role-Based Access
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Real Time Contractor Entry/Exit Tracking
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Vendor Compliance Management with Audit-Ready Logs
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Material Transfer/Tracking for Assets Movement
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Integration with Security and PACS Systems
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Emergency Alerts and Mustering Capabilities
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Centralized Secure Vendor Access System Dashboard
Benefits
1. Improved Safety
A Secure Vendor Access System limits access to buildings for Vendors and Contractors who do not have confirmed Clearances.
2. Increased Compliance
Using Vendor Compliance Management will allow your organization to comply with both internal and regulatory requirements.
3. Accelerated Onboarding
Pre-registration before arrival and automation will eliminate delays and enhance the onboarding process.
4. Increased Visibility
Real-time Contractor Entry/Exit Tracking provides unprecedented visibility.
5. Improved Risk Control
With tracking and monitoring, real-time activity and trends can be analyzed to minimize risk and provide evidence of security compromises.
How It Works
1. Pre-registration and documentation of contract workers
Contractors provide documentation including certifications and ID before being allowed to enter the site.
2. Compliance verification
The system will determine if contractors meet compliance requirements through background checks and validations.
3. Check-in processing
Contractor check-In is performed through QR codes, kiosks or tablets for efficient access to facility.
4. Access provisioning
Contractor Access Management System assigns role-based permissions for contractors to access sites.
5. Activity monitoring
Monitoring contractor movement conducted through Contractor Entry and Exit tracking.
6. Material tracking and exit/transfer
Material Transfer and Tracking (MTT) will monitor materials/assets being transferred and revoke contractor access at completion of project.
Use Cases
1. Manufacturing Facilities
Monitor subcontractor access in order to track materials across various sites within a manufacturing plant.
2. Corporate Campuses
Use a single Vendor Management System to monitor the entry of vendors on a corporate campus.
3. Logistics and Warehousing
Have processes in place to verify product transfer and tracking with your materials management system.
4. Data centers
Enforce vendor compliance for access by implementing control zones within the data center.
5. Multiple Tenants / Shared Buildings
Use contractor access control at buildings that have more than one tenant or are shared by multiple businesses.