Visitor Management System for Hospitals
Ensure the safety of your healthcare facility while enhancing patient satisfaction with a visitor management solution specifically built for hospitals. Our system offers seamless HL7 integration, allowing for efficient data exchange and improved visitor tracking.
Contact us for more Information - info@splan.com
Patient Visitors
Can easily check in and receive real-time updates.
Employees/Staff
Streamline their visitor tracking and communication.
Authorized Visitors
Gain secure access to specific areas.
Temporary Staff
Efficiently manage onboarding and compliance.
Streamlined processes, enhanced safety
Efficient visitor management ensures that every guest is welcomed while maintaining the highest standards of security and health protocols. Our solutions allow for seamless check-in processes, real-time tracking of visitor activity, and easy communication with hospital staff, ensuring a smooth experience for everyone.
-
With advanced features like digital registration, appointment scheduling, and access control, we prioritize patient safety while fostering a welcoming environment.
-
Experience the future of visitor management, where technology meets compassionate care, ensuring that every visit contributes positively to the patient experience.
Manage Inpatient Visits
Registered visitors for admitted patients
Inpatient visits are designed for visitors registered for a patient already admitted to the hospital. This process involves confirming visitor identity, ensuring hospital security standards, and coordinating visitor flow within the patient’s treatment area.
Streamline Appointment Visits
Schedule patient appointments with healthcare providers
Appointment visits facilitate the process when patients need to make an appointment with a doctor. This system enables the patient to book, confirm, and organize their appointment in advance, ensuring they have access to necessary healthcare.
Easier EHR Integration
Enhancing hospital workflows and visitor experiences with Epic, Cerner, HL7, and Open API compatibility
Epic Integration
Streamline visitor data directly within Epic for enhanced patient coordination.
Cerner Integration
Effortlessly connect visitor management with Cerner, improving hospital workflows.
HL7 Connector
Ensure smooth, standardized data exchange with HL7, aligning visitor information.
Open API for EHR Integration
Leverage open API capabilities to integrate with multiple EHRs.
How Splan blends into your Healthcare Facility?
We believe in simplicity. Here’s how it all comes together
Configurable Features
Splan Visitor Management adapts seamlessly to healthcare environments, offering configurable features that meet regulatory and security needs.
Workflows & Approval Groups
With approval groups and workflows, it supports smooth coordination across multiple hospital systems for a unified visitor experience.
Secured Visitor Management and Compliance
Ensuring compliance with local and national regulations demands adaptable policies and workflows that facilitate consistent enforcement.
CDC
The Centers for Disease Control and Prevention (CDC) provides guidelines to enhance public health and safety within healthcare settings.
HIPAA
The Health Insurance Portability and Accountability Act (HIPAA) ensures the protection of patient privacy and confidentiality in communications.
IAHSS
The International Association for Healthcare Security and Safety (IAHSS) focuses on establishing standards for security practices in environments.
The Joint Commission
The Joint Commission evaluates and accredits healthcare organizations to ensure quality and safety in patient care.
FAQs
Common questions about visitor management for hospitals and healthcare facilities.
What is a visitor management system for hospitals?
A visitor management system for hospitals is software that helps healthcare facilities register, screen, track, and manage visitors, vendors, contractors, and other non-patients entering the facility. It can replace manual sign-in processes with digital registration while giving security and front-desk teams better visibility into who is onsite.
Why do hospitals need a visitor management system?
Hospitals manage a wide range of people entering and moving through sensitive environments. A healthcare visitor management system can help standardize visitor registration, verify identities, notify hosts, control access, and maintain visitor records. It can also support security teams during emergencies by providing more accurate information about people who may be onsite.
How does a hospital visitor management system work?
A typical hospital visitor management system allows guests to register at a reception desk, kiosk, or other designated check-in point. Depending on the configured workflow, the system can capture visitor information, verify identity, print badges, notify hosts, and record check-in and check-out activity. Splan also supports visitor screening and access management workflows for healthcare environments.
What features should visitor management software for hospitals have?
Important features include visitor registration, identity verification, badge printing, host notifications, visitor screening, access control integration, real-time visitor tracking, audit records, and emergency reporting. Hospitals may also need support for vendors, contractors, recurring visitors, restricted areas, and different visitor policies across departments or facilities.
How does a visitor management system help hospital security teams?
A visitor management system gives hospital security teams better visibility into visitor activity by maintaining centralized records of check-ins, check-outs, badges, and visitor status. It can also support screening, access control, notifications, and emergency response workflows. These capabilities help security personnel apply consistent visitor policies across busy healthcare environments.
Can hospitals track visitors during an emergency?
Yes. A properly configured visitor management system can provide current information about registered visitors and their status within the facility. This information can support emergency response and evacuation procedures by helping security and operations teams identify visitors who may still be onsite. Splan provides visitor tracking and emergency-related capabilities for healthcare environments.
