Visitor Management System for Efficient
Workplace Access Control
Manage visitor registrations, check-ins and check-outs in an efficient and secure manner with our visitor management software.
Contact us for more Information - info@splan.com
Redefine Visitor Experiences
Elevate visitor management with features designed to automate workflows, enhance security, and empower visitors, employees, and administrators.
Browser-based Software
Convenient for users to access the system from any device with internet connectivity.
Public/Private Cloud or On-Premise
Offers flexibility in hosting options depending on the organization's needs.
AD Authentication & Role-based Access
Ensures that users only have role-appropriate access to the features and the data.
External/Internal Watchlists
Strengthen security by identifying flagged individuals using internal or external watchlists during registration.
Multi-Tenant Buildings
Efficiently manage access in shared buildings with centralized platforms, unique portals, and tailored reporting.
Self-Service Kiosks
Enhance visitor experience with fast check-ins, on-demand badge printing, and adherence to safety protocols.
World-class Features
From pre-registration to check-out, automate and impress visitors with a seamless experience using the visitor management system from start to finish.
Pre-registrations
/Walk-ins
Members
Authorized
Visitors
Browser-based Interface
Cloud/On-Prem Deployment
Role-based Access & AD Authentication
Video Calling
Feature
Employee
Delegates
QR based
Functionality
CSV Upload
Configurable
Forms
Broadcast Messages & Alerts
Reports & Dashboards
NDAs/
Informational Videos
User Roles & Permissions
Key Highlights of Splan Visitor Management
Why These Features Matter?
Flexible Visitor Registration & Secure Check-in
Splan enables hassle-free visitor registration by allowing pre-registration from multiple sources, including the Web Portal, Mobile App, and Microsoft Outlook Add-in. This flexibility ensures a smooth check-in process, reducing wait times and improving the visitor experience. Visitors can check in seamlessly using a self-service kiosk or with the assistance of a lobby ambassador, ensuring a quick and efficient entry process.
Automated Notifications & Alerts
Splan provides real-time notifications via SMS, email, and automated phone calls to keep employees and visitors informed throughout the check-in process. Hosts receive instant alerts when their visitors arrive, and in case of emergencies, mass notifications can be sent to designated individuals or all visitors. Customizable templates ensure that communications align with company policies.
Access Control Integration for Secure Visitor Management
With seamless integration into industry-leading Physical Access Control Systems (PACS), Splan enhances security by provisioning proximity badges, mobile credentials or generating dynamic badge numbers. These can be printed on visitor labels and used for access at turnstiles, ensuring controlled entry and exit while maintaining compliance with security policies.
Configurable Workflows
for Visit Approvals
Splan simplifies visitor approval with highly customizable workflows, allowing organizations to configure approval stages as needed. Security teams are automatically alerted if a visitor is flagged in a watchlist, ensuring proactive threat mitigation. Notifications for approvals, rejections, and exceptions can be tailored to meet specific security and compliance requirements.
Multi-Tenant Visitor Management
Designed for multi-tenant properties, Splan provides a dedicated Tenants module that allows property owners to centrally manage visitors across multiple buildings while enabling tenant companies to control their own visitor management processes. This ensures data segmentation and compliance while offering a seamless experience for both tenants and property managers.
AI-driven Facial Recognition
Elevate your facility with a cutting-edge visitor management solution powered by AI-driven facial recognition. This technology revolutionizes the arrival process by offering a fast, contactless, and secure check-in that impresses every guest, from employees to high-profile VIPs. Reduce delays and enhance the overall experience with a modern system designed for efficiency—contact us today to schedule a demo and see how it can transform your space.
Video Calling from Kiosk
Enhance visitor engagement and security with our Video Calling from Kiosk feature, designed to connect guests instantly with the right personnel. Visitors can initiate a real-time video call with receptionists, security, or other staff directly from the kiosk, ensuring a smooth and controlled check-in process. Even in unmanned reception areas, this feature provides a personal, face-to-face interaction that maintains security while making every visitor feel welcomed and supported.
World-wide Management,
Open Potential
Adapts to your needs while offering an Open API for seamless integration and future innovation with our visitor management software.
Global Reach
Splan's visitor management scales to your needs, supporting multiple environments.
Unleash Efficiency
Create a standardized language for APIs, simplifying development and unlocking collaboration
FAQs
Uncertain about how our Enterprise Visitor Management Solution can work for you?
Splan's Visitor Management System helps safeguard your premises by tracking visitors and managing access through self-service kiosks and visitor pre-registration. It enhances security, improves accountability, and streamlines the visitor check-in process.
Splan's Visitor Management System allows you to send pre-registration invitations to visitors via email. Visitors can provide their information and agree to terms and conditions before arriving on-site, reducing check-in time and creating a smoother arrival experience.
Yes. Splan's Visitor Management System supports touchless sign-in options, including QR code scanning and mobile app check-in. These options reduce physical contact while making visitor check-in faster and more convenient.
Yes. Splan's Visitor Management System integrates with many popular access control systems, allowing organizations to manage visitor access directly through the platform. This helps streamline access management without relying on separate systems.
Yes. Splan's Visitor Management System is designed to provide a simple and intuitive experience for both visitors and staff. Its user-friendly interface requires minimal training, making it easy to manage visitor registration, check-in, and access efficiently.
A visitor management system is a digital solution that helps organizations manage and monitor visitors entering their premises. It replaces manual sign-in processes with secure registration, check-in, visitor tracking, notifications, badge printing, and access management for a smoother experience.
A visitor management system streamlines the entire visitor journey, from pre-registration to check-in and check-out. Visitors can register through a kiosk, QR code, or mobile device, while staff can verify details, issue badges, notify hosts, and monitor visitor activity.
